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Finance Coordinator

Location:

  • Serving the entire EMTF-7 Region to include: TSA L, M, N, O
  • Office Location: Travis County (Austin)
  • Includes occasional travel within EMTF-7 Region of TSA L, M, N and O and other areas as appropriate. 

Summary of Position:
The Finance Coordinator is responsible for all areas relating to financial reporting. This position is responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. Must address tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, year-end audit preparation and the support of budget and forecast activities. Must possess strong interpersonal communication skills both written and verbal.


Organizational Relationships:

 

  • Reports to: Executive Director
  • Directs: Accounting Specialist

Duties & Responsibilities:

  • Responsible for both accounts payable and receivable for CATRAC.
  • Maintain full bookkeeping records for CATRAC.
  • Management of budgets for each contract in QuickBooks.
  • Monitors compliance with CATRAC procurement policies.
  • Obtain approval for payment of invoices.
  • Coordinates agreements and financial contracts with outside agencies.
  • Responsible for all deposits, transfers and movement of funds.
  • Coordinate payments for EMTF deployments.
  • Coordinates with CPA as necessary for audits and submission of IRS forms.
  • Supply financial statements on a monthly basis and/or as required.
  • Supply expenditure reports to the Texas Department of Health in support of the contracts.
  • Prepares asset, liability, and capital account entries by compiling and analyzing account information.
  • Documents financial transactions by entering account information.
  • Recommends financial actions by analyzing accounting options.
  • Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
  • Substantiates financial transactions by auditing documents.
  • Maintains accounting controls by preparing and recommending policies and procedures.
  • Guides accounting clerical staff by coordinating activities and answering questions.
  • Reconciles financial discrepancies by collecting and analyzing account information.
  • Maintains financial security by following internal controls.
  • Prepares payments by verifying documentation, and requesting disbursements.
  • Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
  • Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
  • Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
  • Maintains customer confidence and protects operations by keeping financial information confidential.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Accomplishes the result by performing the duty.
  • Contributes to team effort by accomplishing related results as needed.
  • Responds To After Hour Emergencies In An Appropriate And Timely Manner.
  • Make RAC members and the public feel respected and welcome.
  • Maintain patient, hospital and EMS agency confidentiality.
  • Contribute to and participate in team and individual efforts to improve the quality of services.
  • Show initiative and judgment in controlling the utilization of resources and fiscal responsibility.
  • Attend all mandatory in-services.
  • Adhere to acceptable standards of business ethics and integrity, and comply with all federal, state and local laws, rules, and regulations in all aspects of business and at all times.
  • Must strictly adhere to compliance policies and legal requirements as a condition of employment.
  • Attend all necessary meetings and in-services.
  • Assign accounting work duties to the Accounting Specialist.

Knowledge/Skills/Abilities:

  • Must be a person of unquestionable integrity, tact and discretion.
  • Ability to establish and maintain effective working relationships with other employees, healthcare partners, EMS providers, vendors, auditors, CPA’s, attorneys and the general public.
  • Knowledge of and ability to apply Generally Accepted Accounting Principles with specific emphasis on government grant fund accounting.
  • Knowledge of budgeting procedures and formats.
  • Must have excellent communication skills, both oral and written.
  • Must operate a calculator (10-key) by touch.
  • Must be proficient in Microsoft Excel, Word, and Outlook and QuickBooks.
  • Must be familiar with use of internet for online transactions and for research.
  • Ability to multi-task and meet regular and emergency deadlines as needed to accomplish tasks.


Experience and Training:

  • Bachelor’s Degree in Business with an emphasis in Accounting. CPA desired. Or 10 years of experience in bookkeeping at a medium-sized organization.
  • At least five years of experience with financial management, reporting and general ledger preparation. Must be PC proficient and able to thrive in a fast-paced setting. Must have strong experience with QuickBooks, Excel and Word. Prefer non-profit experience.
  • Government grant accounting management is preferred.
  • Must be able to complete the Incident Command System (ICS) courses of 800, 700, and 100 within one (1) year of employment if training was not completed prior to employment.

 

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