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Inventory Coordinator


  • Serving the entire EMTF-7 Region to include: TSA L, M, N, O
  • Office Location: Travis County (Austin)
  • Day, evening and overnight travel required. Includes travel within EMTF-7 Region to TSA L, M, N, and O and other areas as appropriate.

Summary of Position:

  • Performs complex planning and research work in the area of emergency preparedness and response specifically related to health and medical assets. 
  • Assists healthcare facilities, EMS providers and first responders with preparedness activities. 
  • Duties include facilitating monitoring visits, organizing and providing technical assistance to RAC members and TSA healthcare coalition members concerning asset tracking and resource management.

Organizational Relationships:

  • Reports to the Deputy Director
  • This is a non-supervisory position.

Duties and Responsibilities:

  • Attends activities and response plans within the TSA jurisdictions with other response partners, such as city and/or county Office of Emergency Management, local emergency response agencies, hospitals and health care entities, local health departments, DSHS Health Service Region staff, and Councils of Government (COGs). 
  • This coordination shall be conducted in accordance with the Texas Homeland Security Strategic Plan, and the tiered response outlined in the Medical Surge Capacity and Capability (MSCC) Management System handbook and federal hospital preparedness program guidelines.
  • Assists healthcare entities in developing and/or updating emergency response plans in regards to resource management and asset tracking.
  • Coordinates, facilitates, and participates in monitoring visits with facilities, emergency medical services and other coalition partners that receive preparedness equipment and/or supplies through the Hospital Preparedness Program.
  • Provides technical assistance to Office of Assistant Secretary of Preparedness & Response (OASPR) participating healthcare entities regarding grant guidance and compliance.
  • Supports and assists healthcare and response entities with various training, such as Intermedix products or other emergency response software platforms, when directed.
  • Maintains a knowledge of emergency preparedness and response to include but not limited to National Incident Management System (NIMS), decontamination and personal protective equipment (PPE) training.
  • Supports and assists healthcare and response entities with exercises and drills, when directed.
  • Participates in local, regional, and statewide exercises, as needed, to assess the capacity of the Region to respond to bioterrorism, other outbreaks of infectious disease, and other public health threats and emergencies.
  • Assists with regional ESF 8 response efforts to include working in Disaster Medical Coordination Center.
  • Primary responsibility for all CATRAC emergency response and training equipment/supplies inventory to include but not limited to the use of equipment/supplies, storage requirements and preventative maintenance needs.
  • Develops and maintains plans for deployment and replenishment of regional and state caches.
  • Maintains direct communication with the Executive Director, Deputy Director, and Emergency Preparedness & Operations Manager regarding activities within monitoring and assets programs.
  • Adheres to all CATRAC policies and procedures as written;
  • Performs such other related duties as may be assigned.

Experience and Training:

  • Minimum five year experience in inventory management and control, as well as experience working with emergency planning or first responder preparedness. 
  • Must have good computer skills. 
  • Experience with contracts and grants management. Ability to interpret and communicate to others relevant state and federal rules, regulations, and guidelines; must demonstrate proficiency in both oral and written communication; and establish and maintain effective working relationships with local, state and federal agencies, health care officials, policy and advisory committees of the regional council and the general public.
  • Bachelor’s degree in planning, social science or a related field with experience in emergency planning;or any equivalent combination of experience and training which provides the required knowledge, skills and abilities of position.
  • Must be proficient in Microsoft Excel and Access.
  • Must be able to complete the Incident Command System (ICS) courses of 800, 700, 100, and 200 within one (1) year of employment as well as 300 and 400 within year 2 of employment if training was not completed prior to employment.
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